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annual_filing

Annual ROC Filing for Private Limited Company

5-7 working days 100% online process Dedicated expert
  • Compliance calendar with every due date for your company
  • Drafting of the Board's Report and Directors' Report
  • AGM notice, attendance and minutes preparation
  • Preparation and filing of Form AOC-4 / AOC-4 XBRL

About this service

Every private limited company must file its financial statements and annual return with the Registrar of Companies (ROC) every year, even if it had no business. StartupMates handles your complete annual ROC compliance, from AGM documents to filing Form AOC-4 and Form MGT-7 / MGT-7A, so your company stays active, penalty-free and in good standing with the Ministry of Corporate Affairs.

The key deadlines for a company with a 31 March year-end:

ComplianceDue date
Annual General Meeting (AGM)By 30 September
AOC-4 (financial statements)Within 30 days of the AGM
MGT-7 / MGT-7A (annual return)Within 60 days of the AGM
ADT-1 (auditor appointment)Within 15 days of the AGM (on appointment, usually every 5 years)

Requirements & eligibility

  • Audited financial statements (balance sheet, profit and loss, notes) for the year
  • Directors' report and auditor's report
  • Details of shareholders, directors and any changes during the year
  • Annual general meeting (AGM) held by 30 September
  • Valid DSC of the signing director
  • Details of loans, deposits and related party transactions, if any

Step-by-step process

What happens after you book, and roughly how long each step takes.

  1. 1

    Books & auditBy August

    We help finalise the accounts and coordinate with your statutory auditor.

  2. 2

    Board meeting & AGMBy 30 September

    We prepare the notices, directors' report and minutes for the board meeting and AGM.

  3. 3

    Auditor appointment (ADT-1)Within 15 days of the AGM

    Filed when an auditor is appointed or re-appointed for the term.

  4. 4

    Financial statements (AOC-4)Within 30 days of the AGM

    We file the audited financial statements with the MCA.

  5. 5

    Annual return (MGT-7 / MGT-7A)Within 60 days of the AGM

    We file the annual return with shareholding and director details and share the filed copies with you.

Benefits

  • Keeps your company active and in good standing with the MCA
  • Avoids late fees of ₹100 per day per form, with no upper limit
  • Protects directors from disqualification for non-filing
  • Clean records for bank loans, tenders and investors
  • Reminders before every due date, so nothing is missed

Key features

  • Compliance calendar with every due date for your company
  • Drafting of the Board's Report and Directors' Report
  • AGM notice, attendance and minutes preparation
  • Preparation and filing of Form AOC-4 / AOC-4 XBRL
  • Preparation and filing of Form MGT-7 / MGT-7A
  • Filing of Form ADT-1 for auditor appointment, when due
  • Coordination with your statutory auditor
  • Checks on DIR-3 KYC, DPT-3 and MSME-1 status
  • Filing confirmations (SRNs) and acknowledgements shared with you

Documents required

  • Audited financial statements (Balance Sheet, Profit & Loss account, notes)
  • Auditor's report
  • Board's Report
  • List of shareholders and debenture holders, with shareholding pattern
  • Details of directors and key managerial personnel
  • Details of board and general meetings held during the year
  • Digital Signature Certificate (DSC) of a director
  • Certificate of Incorporation, MOA and AOA

What's included

  • Preparation and filing of AOC-4
  • Preparation and filing of MGT-7 / MGT-7A
  • Board's Report drafting
  • AGM notice and minutes
  • ADT-1 filing (when auditor appointment is due)
  • Compliance reminders for the next year

Not included

  • Statutory audit fee
  • Accounting and bookkeeping
  • Income tax return filing
  • Government (MCA) filing fees and any late fees
  • Event-based filings such as director changes or share allotments
  • DIR-3 KYC, DPT-3 and MSME-1 filings (available separately)

Why StartupMates

  • Pay in parts

    Clear price with GST shown upfront. On most services you start with an advance and pay the rest after work begins.

  • One dedicated expert

    The same person handles your work from documents to final certificate.

  • 100% online

    Share documents and sign digitally from home. Track progress in your account.

  • Compliance after registration

    GST returns, ROC filings, TDS and renewals handled, with reminders before due dates.

Frequently asked questions

Is ROC filing mandatory if my company had no business?+
Yes. Every registered company must file AOC-4 and MGT-7 / MGT-7A each year, even with zero turnover.
What is the difference between AOC-4 and MGT-7?+
AOC-4 files your financial statements; MGT-7 (or MGT-7A for small companies) files your annual return with details of shareholders, directors and meetings.
What is MGT-7A?+
A simpler annual return for small companies and One Person Companies.
What is the late fee for delayed filing?+
₹100 per day, per form, with no upper limit, on top of possible penalties on the company and its directors.
What happens if I don't file for several years?+
Directors can be disqualified for 5 years, and the ROC can strike off the company.
When should the AGM be held?+
Within 6 months of the end of the financial year, i.e. by 30 September for a 31 March year-end.
Do I need an auditor?+
Yes. Every company must appoint a statutory auditor and have its accounts audited before filing AOC-4.

Ready to get started?

Book now, or talk to an expert first. The first call is free.

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Annual ROC Filing for Private Limited Company Online in India from ₹8,000 | StartupMates